When exporting goods from Vietnam to the United States via sea freight, compliance with electronic declaration regulations such as AMS (Automated Manifest System) and ISF (Import Security Filing) is crucial. Failure to meet these requirements can lead to legal issues, additional costs, and even shipment delays upon arrival in the U.S.

In this article, NQY Service provides a detailed guide on AMS and ISF requirements for exports from Vietnam to the U.S.

1. AMS (Automated Manifest System)

AMS is the automated manifest declaration system required by U.S. Customs and Border Protection (CBP). This is a mandatory requirement for all sea freight shipments entering the U.S. The AMS system enables CBP to inspect and track shipments before they reach U.S. ports, ensuring the legality and security of imported goods.

Key AMS Declaration Requirements:

• Applicable to: All sea freight shipments entering the U.S.
• Filing Deadline: AMS must be submitted at least 24 hours before the mother vessel departs from the origin port.
• Required Information:
  • Shipper and consignee details (name and address).
  • Detailed description of the cargo.
  • Weight, quantity, and HS code (Harmonized System Code) of the goods.
  • Origin and destination ports.
  • Transportation details (vessel, container information, etc.).

AMS declarations must be submitted by the carrier or a freight forwarder. Exporters must ensure accurate and complete information to avoid penalties or clearance delays in the U.S.

Penalties for AMS Non-Compliance:

• Fines up to $5,000 USD per violation.
• Shipments may be held at port or delayed, causing time and financial losses.

2. ISF (Import Security Filing)

ISF, also known as the “10+2 Rule,” is a CBP requirement aimed at enhancing national security and ensuring cargo safety before arrival at U.S. ports. ISF must be filed by the importer or their agent at least 24 hours before the vessel departs from the export port.

Required Information for ISF Filing:

• Exporter and importer details: Full name and address.
• Commercial Invoice Number: Invoice reference for the shipment.
• Bill of Lading Number: Official shipping document reference.
• Detailed cargo description: Product name, HS code, quantity, weight.
• Vessel details: Vessel name, voyage number, origin, and destination ports.
• Supplier List: Information on manufacturers or suppliers (if applicable).

ISF consists of 10 essential data elements required before departure and 2 additional elements provided by the carrier, making up the “10+2” rule.

Penalties for ISF Non-Compliance:

• $5,000 USD fine per ISF violation.
• Shipments may be held, inspected, or delayed upon arrival in the U.S.
• If ISF is not filed correctly or on time, CBP has the right to deny entry for the cargo.

3. AMS & ISF Filing Process

Step 1: Prepare Required Documents

• Ensure all cargo, exporter, and importer details are correct.
• Provide accurate transportation and bill of lading information.

Step 2: Submit AMS Declaration

• AMS is filed electronically through CBP’s system or via a freight forwarder.
• The carrier submits AMS details to CBP for processing and verification.

Step 3: Submit ISF Declaration

• ISF is filed either by the U.S. importer or an export agent.
• Ensure timely and accurate submission before the vessel departs from the origin port.

Step 4: Track Declaration Status

• Confirm AMS and ISF filings have been received and processed.
• Address any issues or additional CBP requests promptly.

4. Conclusion

AMS and ISF declarations are not only legal requirements but also crucial for ensuring the smooth clearance of shipments into the U.S. Exporters must provide accurate and complete information to avoid fines and unnecessary delays.

NQY Service understands the complexities of these processes and offers expert support to help businesses complete AMS and ISF filings efficiently. Our services ensure your shipments are processed smoothly, minimizing risks and optimizing your export operations.

📞 Need Assistance? Contact us today for professional consultation and seamless export solutions!

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